# Residency Terms & Conditions for Research Group Members

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### Fellows from Israeli Institutions

Residency Arrangements with the Fellow's Home University

Fellows are responsible for organizing leaves of absence from their home university or research institute for their Fellowship period at the IIAS according to the residency arrangement models for Israeli Institutions. The Fellow will notify the IIAS no later than six months prior to the commencement of their period of residency (POR) under which model he/she will be in residence at the IIAS.

Accommodation for Israeli Fellows

If available, accommodation will be made available for Israeli fellows who live far away (e.g. Haifa) in the form of an apartment for the duration of their residency. The Fellow is required to sign a rental agreement with the IIAS upon arrival and pay a deposit fee of $500. The Fellow is required to pay the IIAS$700 at the beginning of every month of the POR towards costs of utilities of the apartment, and a one-time cleaning fee of $200 at the end of the POR. Extensions for apartment use may be given at an extra cost, and should be discussed with the IIAS. Attendance and Absences Fellows must participate fully in the work of the Research Group for the entire residency. This participation includes, but is not limited to, spending their working day at the IIAS in order to participate in RG meetings and seminars. Fellows are expected to be present at the IIAS five days a week, from Sunday till Thursday (“working days”). Each Fellow is entitled to leaves of absence for up to two working days for every month of the POR. These days include absences for personal and medical reasons as well as absences to fulfil professional obligations not related to the RG (including participation in conferences). All expenses for these personal, medical and external professional obligations are the financial responsibility of the Fellows and will not be reimbursed by IIAS. The Fellow must report any absence from the IIAS as soon as possible. Special leaves of absence have to be approved by the IIAS in advance, and will be granted on an individual basis. Unapproved absences will result in deductions from the fellow’s monthly Stipend. When presenting at another institute during the Fellowship, a Fellow is required to mention their current status as an IIAS Fellow. Daily Lunch Participation in the daily lunch at the IIAS is an essential element of communal life at the IIAS. Dairy and vegetarian food is served Sunday through Thursday, between 12:30-13:30, at a subsidized rate. Please note that this agreement is subject to the rules and regulations of The Hebrew University of Jerusalem. The IIAS reserves the right to update the fees listed in these terms and conditions to reflect price changes of the services provided. ### Fellows from Abroad Leave of absence from home university Fellows are responsible for organizing leaves of absence from their home university or research institute for their Fellowship at the IIAS. The Fellow will notify the IIAS no later than six months prior to commencement of their period of residency (POR) that the leave of absence has been approved. Benefits and Duties 1. Monthly Stipend Fellows from abroad receive a monthly stipend of$6,000 (Stipend) for every full month of his/her POR.

Young Non-affiliated Fellows from abroad receive a monthly stipend of $3,000 (Stipend) for every full month of his/her Fellowship. Apartment rent contributions, utilities and lunch payments will be deducted from the Stipend. 2. Accommodation Fellows from abroad are entitled to accommodation in a modestly furnished apartment in Jerusalem, maintained by the IIAS, for the POR. Apartment size and location are determined according to the Fellow’s family size and needs. Apartments also include basic appliances. Wi-Fi service is available in all the apartments and will be compatible with any computers/cell phones. The apartments are insured. Each Fellow is required to sign a rental agreement with the IIAS upon arrival and pay a deposit fee of$500. The Fellow is required to pay the IIAS $500 at the beginning of every month of the POR towards costs of utilities of the apartment, and a one-time cleaning fee of$200 at the end of the POR. Extensions for apartment use can be given at an extra cost, and should be discussed with the IIAS.

Fellows who wish to arrange their own accommodation (such as a rental swap) should first consult with the IIAS.

3. Fellowship Participation

Each Fellow is responsible for organizing leaves of absence from their home university or research institute. The Fellow will notify the IIAS six months prior to commencement of their POR that the leave of absence has been approved.

4. Attendance and Absences

Fellows must participate fully in the work of the Research Group for the entire duration of the POR. This participation includes but is not limited to spending their working day at the IIAS in order to participate in RG meetings and seminars. Fellows are expected to be present at the IIAS five days a week, from Sunday till Thursday (“working days”), for a minimum of eight hours per day.

Each Fellow is entitled to leaves of absence for up to two working days for every month of the POR. These days include absences for personal and medical reasons as well as absences to fulfil professional obligations not related to the RG (including participation in conferences). All expenses for these personal, medical and external professional obligations are the financial responsibility of the Fellows and will not be reimbursed by IIAS.

The Fellow must request any absence from the IIAS as soon as possible from the IIAS. Approval by the IIAS for this absence will be granted on an individual basis. Unapproved absences will result in deductions from the fellow’s monthly Stipend.

5. Travel Expenses

Fellows from abroad are entitled to flight reimbursement (roundtrip economy class) from the airport nearest the Fellow’s home university or research institute to Jerusalem, as per HUJI regulations.

A spouse/partner and children under 18 joining the Fellow for more than 80% of his/her POR are entitled to flight reimbursement as well (roundtrip economy class) from the IIAS.

Fellows from abroad are entitled to reimbursement, from the IIAS, for the cost of taxi service from Ben Gurion airport to Jerusalem and back (at the start and end of the POR).

6. Shipping Expenses

Fellows from abroad are entitled to reimbursement, from the IIAS, for shipping costs of research aids, such as books and computers, as approved by the IIAS,  up to $500 each way for from the airport nearest the Fellow’s home university or research institute in America, Australia, Japan or New Zealand to Jerusalem and up to$300 each way for Fellows whose home university or research institute is in Europe. This amount may be divided into several shipments to and from Jerusalem.

7. Health and Personal Belongings Insurance

8. Visa

According to the instructions of the Israeli Ministry of the Interior, Fellows who are not officially on sabbatical from their home universities should obtain an A2 student visa since Israeli visa categories do not include a “researcher” category and a work visa is inapplicable in the absence of an employer-employee relationship between the IIAS and the Fellows. While at the IIAS you will receive a monthly stipend (not a salary), and as an IIAS Fellow, you will not be allowed to work in Israel in any position outside your IIAS Fellowship. Fellows on sabbatical can enter Israel on a tourist visa which The Hebrew University will help them extend where relevant.

Please note that this agreement is subject to the rules and regulations of The Hebrew University of Jerusalem.
The IIAS reserves the right to update the fees listed in these terms and conditions to reflect price changes of the services provided.

Invitation Letter

The IIAS issues each Visiting Scholar a letter of invitation following a confirmation of his/her participation (given to the IIAS by the organizer of the Research Group).

Travel Expenses

Visiting Scholars from abroad are entitled to flight reimbursement (roundtrip economy class) from the airport nearest the visitor’s home university or research institute to Jerusalem, as per HUJI regulations.

Visiting Scholars from abroad are entitled to reimbursement from the IIAS for the cost of taxi service from Ben-Gurion airport to Jerusalem and back at the start and end of the visit.

Per Diem

Visiting Scholars from abroad receive a per diem of $40 for each working day of their visit at the IIAS (Per Diem). Accommodation Visiting Scholars from abroad receive accommodation for the duration of their visits in IIAS apartments if available. If no IIAS apartments are available, the IIAS will seek other accommodation solutions (such as nearby hotels). If no IIAS apartments are available, Visiting Scholars from abroad arriving for a period of a month or more will be offered the option of renting their own apartment in Jerusalem and will receive reimbursement from the IIAS upon submission of a signed contract or receipt. The rental reimbursement is limited to up to$1,600 per month.

Attendance and Absences

Visiting Scholars must participate fully in the work of the Research Group for the entire duration of the POR. This participation includes but is not limited to spending their working day at the IIAS in order to participate in RG meetings and seminars. Visiting Scholars are expected to be present at the IIAS five days a week, from Sunday till Thursday (“working days”), for a minimum of eight hours per day. They will received Per Diem for every working day that they attend the IIAS.